fbpx

Participant Guidelines

Welcome to Birch Community Services

We understand that BCS is a new experience for many; it is exciting to make life changes and move forward toward sustainability. During your time with BCS we hope you find relief, encouragement, growth, and, most importantly, hope. Please join us as we partner together to move toward your goals.

Program Requirements: 
Not
accepting SNAP or TANF
-Someone in the family is working or actively looking for work
-Willing and able to volunteer monthly
-Willing and able to pay monthly service fee
-Willing and able to discuss financial goals and enroll in our Re$tart course

The Sustainable Families Program

 

Our Financial Literacy Manager
After completing and signing your participation form found in your welcome packet, you will meet with our Financial Literacy Manager, Dino Biaggi. This first meeting will help establish your financial goals and plans for the future. After turning in your completed paperwork, you will eventually have a note on your account that will say you need to make an appointment to see Dino. An office staff member can schedule your appointment in office or via phone. After the first meeting with Dino, you will complete an anniversary update form each year and meet with Dino again in your anniversary month to discuss where you are in terms of your goals.

Education
Participants age 13 and up may attend any of the classes offered at and through BCS (unless otherwise stated). The three streams of education are life skills, work skills, and financial management.  Attendance of classes is not required for families, with the exception of the finance class (unless otherwise noted). All participant families are expected to take a finance class at BCS within their first year on the program. Re$tart, the curriculum created by Dino Biaggi, is offered six times a year. Upcoming classes are listed on the website and sent in the weekly emails. You may sign up for all classes online at www.bcsi.org/families.

Shopping Times and Guidelines

 

Shopping Hours


Monday & Friday
 

11:00 a.m. to 5:00 p.m.   (Last shopper accepted at 5:00 p.m.)

Wednesday

11:00 a.m. to 6:00 p.m.   (Last shopper accepted at 6:00 p.m.)

Holiday Closures: Check the website, our social media accounts like Facebook or Instagram, or see the hand-out in the office for the holidays BCS is closed.

Pick a Shopping Day

Participants choose a shopping day and commit to coming on that day. We are coordinating with 600 families and want to make sure each family has fair access to product on a weekly basis. Please sign up for shopping prior to arriving at the warehouse by going to the link in your weekly participant email.

If you live 15 or more miles away from Birch and are interested in shopping every other week for the same service fee, please contact us at bcs@bcsi.org to learn more about being a 2X Shopper.

Masks

While in the warehouse or outside and within 6 ft of another person, you must be wearing a mask that covers your nose and mouth in accordance with the governor mandate. 

Shopping

  • When you arrive at the warehouse, write your name on a piece of paper at the check-in desk and show it to the check-in volunteer to receive the time you should be finished shopping. Only one shopper per family is allowed on the floor, unless it is arranged prior to shopping.
  • Shopping time is limited to 45 minutes. As you shop, stay with your cart and follow the arrows on the ground, all while observing 6 ft social distancing. Please do not revisit areas; new product is brought out throughout the day, so that everyone has a good selection of things to choose from.
  • Please read all limit signs and observe the arrows indicating the limit section, even if you’ve seen the limit sign before. Limits can change from week to week. If there is an item that has no limit, take only enough for your family that week. The items in the BCS warehouse are for participant families only.  Please only take what those in your household can use—not neighbors, extended family, etc. This includes clothing, boots, and anything else in the warehouse.
  • Once you have exited the warehouse, please do not re-enter the shopping area.
  • You may not sell anything you receive from BCS. Selling items received from BCS will cause your family to be removed from the program immediately.
  • If you notice someone intentionally trying to break the guidelines, please bring it to our attention. If a participant continues to be non-compliant, their participation rights can be terminated.

Make-Up Shops

If you are occasionally unable to shop on your chosen day, you may shop on another open day that week. It is not necessary to call us, just sign up for a different day online. If it is a consistent problem, you may change your shopping day. If you miss a week because of vacation, illness, etc., you may do one additional shop the following week only, but not two shops on the same day. For example, you may come in on Monday and Friday of the following week. Sign up for your make-up shop first and put “make-up shop” in the comments of the signup.  Please let the check-in desk volunteer know that you are doing a make-up shop. Once you have completed your make-up shop, you may sign up for another shop in the same week. 

Children and Children’s Area (discontinued through Dec 2020)

If needed, children aged five-years-old or younger are allowed in the shopping area in a front pouch, backpack, or strapped into the seat of the shopping cart at all times.

Re-opening the Children’s Area will be revisited at a later date. 

Monthly Service Fee


How to Pay

We have a Pay-Ahead policy.  Your $80 service fee is due by the end of the month for the next month.  For example, February’s service fee is due by January 31; if it is received February 1 or later, it is late.  Three late payments may be grounds for removal. In the case of an NSF check, you will be required to pay the service fee again, as well as the $20 NSF fee immediately.

At this time, we only accept checks at the warehouse. If you would like to pay with your debit card, you may visit the Families page. All debit card transactions will include a $3.00 transaction fee. If you would like to set up a recurring payment, you may set that up with your bank with bill pay or online through our PayPal portal. If you have any questions about payments, please email payments@bcsi.org.

Volunteering

 

For the month following your initial month of participation in the program, participants are required to volunteer 2 hours (4 hours after 3 years) in the warehouse. Please sign up for a volunteer shift by going to the link in your weekly email. Each shift is a minimum of 2 hours; you cannot split up these hours. We ask that volunteers rotate their shifts. Once every 3 months participants are required to complete a warehouse closing cleanup shift. Please note that we do not allow pocket knives at BCS. After 3 warehouse shifts, you can inquire about doing a scheduled pick-up outside of the warehouse with the dispatcher (dispatch@bcsi.org). A variety of help is needed; there is a place for you! For more information see the Volunteer Guidelines.

Referring New Families

 

We add families by internal referrals or by online application for those outside of the BCS network. After you have participated in the program for three months and are in good standing (up to date on volunteer time, have 2 or less late notices, and have done a cleanup shift in the last 3 months), you may refer another family in need by filling out a referral form.  Prior to referring a friend, please make sure they read our website thoroughly. If you and the potential participant qualify, you may request a referral form when you are at BCS or by emailing bcs@bcsi.org. 

Leaving the Program

 

While we are sad to see you go, we look forward to families being able to leave our program because their goals are met.  If you no longer need this program, please inform us in writing or by email and fill out the online survey exit questionnaire.  We use the questionnaire information to improve upon our program to better serve families like you!  

 

Being Removed from the Program


Grounds for Dismissal
The Review Committee reserves the right to remove a family or individual for the following reasons:

  • Three late notices
  • Unfulfilled commitments, including but not restricted to:
    • Refusal to take or not attending the financial class
    • Refusal to complete the required volunteering obligation or not attending a scheduled volunteering shift
    • Refusal to meet or not attending appointments with Dino Biaggi, our Financial Literacy Manager
  • Stealing or selling BCS product
  • Behavior that doesn’t reflect BCS’ Cultural Values
  • 30 days without shopping or communication

We do offer an appeal process. If this is your desire, please send your written appeal to Suzanne Birch at suzanne@bcsi.org.

Compliance to the guidelines demonstrates your commitment to success at BCS. Noncompliance indicates that this program is not the best fit for your family at this time.

In-Kind Donations: (503) 251-8860 // Warehouse: (503) 251-5431 // info@birchcommunityservices.org
No unscheduled walk-ins due to COVID-19